Global Seed Fund Committee Task Distribution

The Global Seed Fund Committee for 2007/8 includes: Betsy Bridwell, James Burke, John Kachuba, Dianne Brause, Gail Bier, Finn Hornum, and Mark Kinney ex officio

Mark will help make sure the decisions are made on time, and will work to make sure the committee has all the pieces it needs in order to do its work through the y ear, but will not engage in ranking the proposals next year. We also decided to divide the ongoing tasks of the Global Seed Fund cycle among several persons. Some were at the meeting and others were names with the proviso that they be asked if they are willing and interested in that task.   Below are descriptions of the divisions which are proposed.

Delegating grant program elements

Below is a description of the division of responsibilities we decided upon with a listing of whatever sub-steps Mark has used in the past.

Project follow-up beyond grant period, get included into lisle mailing list

– Marty Tillman

Ask project directors to identify people in their project to add to the Lisle mailing list, hopefully including email addresses, and get this list to Lane, follow up with Lane to ensure they are on the list.

Contact directors at timely intervals after completion of the project to determine how things are going, how they now see Lisle’s efforts with them, suggestions for future actions, etc.

Manage incoming projects awardees acceptance, interim and final reports

– Dianne

Use template letters to send the acceptance letter to awardees

Follow up with them to ensure that requests are fulfilled – save information for sending money, article for Interaction, pictures
Write them in Feb/March requesting an interim report (using evaluation form)
Write them in August reminding them of the final report (using evaluation form)

Update materials

– Smita

In November/December go through the documents used in the grant cycle and update the date, and this year the title (Global Seed Fund) and save as the document name200_.doc.

In December/January send email to all committee members with attachments of all the letters, forms, etc which are used during the grant cycle, asking if there are edits which need to be done, any new documents which should be introduced.

Send new revised documents to Mark and the committee by April 1.

Listen to the discussions of committee members throughout the year and remember any concerns which are raised about the process which might be added to the process.

Manage incoming project award information

-- John Kachuba

Using the grant application materials and the write up which the grantees submit for Interaction, write up a description of the projects for posting on the webpage, including any links which help Lislers gather more information about the projects and contact them.

Write ups for interaction for reports on programs for cycle

– Betsy

Using the applications and the solicited reports, create an article for each Interaction which updates the status of the Global Seed Fund (GSF) initiative.

For current awardees use the proposal and the writeup awardees send in.

Add to this any summary report from the final reports of the previous year’s projects Add to this any special efforts of the GSF program.

Arrange and edit for website

-- Jon

Use materials from Betsy to re-arrange materials for posting to the website, inserting links to the awardee organizations and other relevant link information.

Accept proposals, review for completion and pass to committee members

– Mark

Mark also oversees the total effort ensuring that the yearly effort works

Manage committee decision-making

– Finn

Use the yearly cycle outline to call the committee members to specific tasks in a timely fashion Committee decision regarding any changes in materials to be used with the next solicitation Committee decision on dates for deadlines for upcoming year

Committee decision on any special announcement information to be included in spring Interaction Liaison with Mark to ensure that committee members have access to the new grant application materials.

Liaison with Mark regarding how much money will be available to grant during the current cycle.

Coordinate the process of committee rating and selecting new proposals.

Create mechanism for advertising grants

-- Barbara Bratton, Bill with Dianne for consultation.

Create mechanism for training mentors

-- Beth Bader

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